Clean at the source, not cleaned up later
The invoice is generated from the job, the payment reconciles against the invoice, the receipt is captured and categorized when it happens. Bookkeeping stops being archaeology because the record is made at the moment of work.
Your bookkeeper and CPA get better inputs, not competition
Hero365 syncs with QuickBooks Online, the system your accountant already lives in. Cleaner inputs mean the hours you buy from a professional go to advice and tax strategy instead of data entry — or to a smaller bill.
A flat price a small shop can justify
Specialist contractor bookkeeping typically runs hundreds of dollars a month. Hero365 starts at $19.99/mo flat and carries the rest of the back office with it — the AI answers calls, books jobs, and drafts the estimates that become those clean invoices.
What it takes off your plate
Receipts live in the truck until tax season
Snap the receipt when you buy; it lands categorized against the job, not in a glovebox.
Jobs finish but invoices go out late
The invoice is drafted from the job itself and can go out the moment the work is done — cash stops waiting on paperwork.
You cannot tell which jobs made money
Costs and payments attach to the job as they happen, so per-job profit is a report, not a reconstruction.
Year-end is a cleanup invoice
When every transaction is born categorized and synced to QuickBooks, year-end is a review, not a rebuild.
Everything included
One price. The whole back office.
From £19.99/mo, per business — never per user. No modules to unlock, no add-on quote calls.
Financial Management
- Cash Dashboard
- Payment Processing
- Expense Tracking
- Bank Reconciliation
- Mileage Tracking
- Tax Compliance
AI & Automation
- AI Voice Agent
- AI Estimates
- Autopilot Outreach
- Act Now Intelligence
- AI Scheduler
- AI Call History
Platform Core
- Smart Scheduling
- CRM & Contacts
- Invoicing & Payments
- Estimates & Proposals
- Job Management
- Business Analytics
Comparing options? Good.
Honest side-by-sides with the tools you’re probably evaluating.
Questions contractors ask us
Does Hero365 replace my bookkeeper or CPA?
No, and it is not trying to. Tax strategy, filings, payroll compliance and judgment calls belong with your accountant. What Hero365 replaces is the data-entry half of the work: transactions arrive already recorded and categorized in QuickBooks Online, so the professional hours you pay for are spent on advice, not cleanup.
Does it sync with QuickBooks?
Yes — QuickBooks Online sync is native. Invoices, payments and expenses flow through so your books and your field operation tell one story.
What does it not do?
It does not file taxes, run payroll compliance, or reconcile vendor remittance and credit memos — that side of accounts payable still belongs with your bookkeeper. We would rather tell you that plainly than sell you an accountant replacement it is not.
How does the AI keep books clean?
Because the AI runs the front of the business, the paper trail creates itself: the call becomes a booked job, the job becomes an estimate and an invoice, the payment matches the invoice, and captured receipts are categorized against the job. Clean books are a byproduct of the workflow, not a separate chore.
Free marketing audit
Not sure what you need? See where you stand first.
Run the free Business Scorecard: we score your reviews against the businesses around you, check your Google presence, and tell you whether your web presence can actually book a job. Sixty seconds, no signup — just your business name.
Get my free scorecardGet the app
Ready to stop doing everything
yourself?
Your whole back office, in your pocket. Start with the AI Concierge for £19.99/mo — add the rest of the team as you grow.
7-day free trial · no contract · no per-user fees